Meetings >> Board Minutes

Others Present: Anna Arges

Meeting called to order at 7:33

1) Meeting Minutes

• Corrections to the minutes includes that the meeting started at 7:35.
• In the ARC section line nine should read “to go out”, not “to go to out”.
• Motion to accept minutes as amended was seconded and carried to approve.

2) Homeowner Issues

• No owner issues or correspondence.

3) Officer Reports

1. President:
   • No report.

2. Vice President:
   • No report.

3. Treasurer:
   • Received tax returns. They need to be signed and sent back.
   • Audit needs to be signed by an officer.
   • $18,800 is how much the association paid in taxes (primarily due to the receipt of $100,000 from Centex).
   • Treasurer has the draft budgets for both the operating and the capital budget.
   • Treasurer recommends not to vote on a dues increase until the February meeting.

4) Committee Reports

1. Architectural Review Committee:
   • Mailboxes are in and the committee is scheduling installation.
   • Finishing walk thrus in tot lots.
   • Committee recommending the board to go ahead with Shenandoah’s ground care at the cost of $30,420.
   • Motion to sign grounds care contract with Shenandoah was made, seconded, and carried to approve.
   • Discussion of hiring Shenandoah.
   • Looking at tree estimates for the removal of the big tree.
   • Service First is going out on home inspection walk thrus.

2. Parking and Roads Committee:
   • Lights are all in and working except for one and also the gazebo light is no longer working.
   • Cancel existing Dominion VA account and the new account starts Friday.
   • Road work completed.
   • Discussion of snow removal contracts.
   • M.Fox needs more parking tickets.

3. Nominating and Trash:
   • J. Savory doing tremendous job with the trash.
   • The number of violations the homeowner has received should be on the letter so the board knows a hearing would be appropriate.
   • No more nominations.

4. Communications:
   • No report.

• Correction to Expense Report: In November HOA did not incur $1916 for legal expense. It was only $391.
• Delinquent accounts: As of Nov. 17 it was $5570. Nov. 30 it was $4193. By Dec. 17 it was $2879.
• Lights were charged under long term reserves even though they should not have been. Service First will correct this.
• $4019 under budget after the $3500 True Green bill.
• Discussion of budget.
• The board recognizes K. Doermann as doing a phenomenal job as treasurer for maintaining the finances and keeping the board informed about their financial standing. ARC and PRC have both accomplished all their major jobs. Unanimous kudos to K. Doermann.

• Discussion already completed.

• New street lights in.

• No new business.

No Executive Session

Motion Adjourned at 8:30