Meetings >> Board Minutes

Others Present: Anna Arges, Kathy Simonovich (SFMC)

Meeting called to order at 7:35

1) Meeting Minutes

• Minutes were amended to make two corrections to the minutes
• Motion made, seconded and carried to approve amended October minutes.

2) Homeowner Issues

• No Homeowner Issues

3) Officer Reports

1. President:
   • The president met with True Green to discuss the $5800 bill, they discussed it and it came out to a $3500 settlement.

2. Vice President, Secretary, Treasurer:
   • No reports

4) Committee Reports

1. Architectural Review Committee:
   • Tree work has been completed.
   • K. Doermann and A. Arges stained the back of the new entry signs at the entrance to better match the red brick color in the front. The back side had been gray concrete.
   • ARC submitted their 2005 budget items.
   • There is a tree that is deteriorating and it may become hazardous as winter rolls along, it is located across from 4430 Holly Avenue. The current estimate to get it removed is at $2500. ARC is in the process of obtaining other estimates for that tree removal.
   • There is also an estimate from Affordable Tree of $2100 to remove trees in Tot Lot 1 and 2.
   • A. Arges and E. Clements met with the postal company and new mailboxes should begin being installed within the next 2-3 weeks.
   • There are three proposals for new grounds care companies. ARC will have a meeting on December 7th to review those proposals.
   • Discussion of repairs and budget.
   • Flyer to let the community know what the board has been doing to go out.
   • Green flags and spots are around the neighborhood to prepare for the insertion of the new street lights.
   • Started walk thru around the community, and ARC hearings are scheduled for Dec.2 with the ARC committees.

2. Parking and Roads Committee:
   • Made the repair to the homeowner’s parking spot that was too small.
   • Street lights are getting ready to be put in at a cost of $71,205.11.

3. Nominating and Trash:
   • Nominating committee has decided to forgo the filling of the vacant seat considering that there are only three months until the next election.

4. Communications:
   • Committee has been contacted about what is going on.
   • Resolutions to be put on the website. Not to put those resolutions that are no longer in effect, only the current resolutions.
   • Discussion of needed board approval for what goes on the website.
   • Events that are going on the in the community should be posted on the website.
   • A board member should also know how update and place information on the website.

• Every month $2900 should be moved from the operating account to the reserves account however the money was not moved in October but was accrued.
• Goldklang is doing the audit and taxes for a payment of $1,850, an extension was filed, and they aren’t expecting to bill until December.
• Due to omissions on the Income/Expense Report, there is a misrepresentation of where we actually are. The board is currently $5724 under budget.
• A transfer of funds from operating to reserve is needed to fully fund the reserve account. Hopefully this can be motioned and accepted by the end of the fiscal year (March 31, 2005).
• The $5136 that is left in the Centex account can be used for capital or operating.
• Delinquent accounts as of October 31st were at $10,000. In two weeks that number was down by $5,000. Yet, there is a new $400 delinquency.

• The Board had a discussion regarding canceling the grounds care contract with Trugreen due to unsatisfactory service.
• Motion to terminate True Green contract, was seconded and carried to approve with 7 for, and the President abstaining.
• SMFC was instructed to send a certified, return-receipt letter to True Green before December 31st, so that billing and payment will also stop then.
• New companies that the board is looking at are Shenandoah, ALNAL, AGE.
• The board has already contracted with a new company for snow removal.

• Street lights will be up soon.
• No more newsletters.

• Discussion of upcoming review of 2005 budget and it's impact on dues level.
• The board can increase dues by ten percent without the homeowner’s approval.
• K. Doermann to look at budget to see if an increase in dues is needed.
• Discuss increasing dues at the January meeting.

Motion to Adjourn at 8:35