Meetings >> Board Minutes

Others Present: Anna Arges

1) Meeting Minutes

• Talked about not putting first names in the minutes. Just the first initial and the last name
• Motion to accept August minutes as amended. Motion was made, seconded, and carried to approve.
• Motion to accept the September minutes was made, seconded, and carried to approve.

2) Homeowner Issues

• Homeowner M.Fox does not agree with the rule that political signs can not be displayed in a homeowner’s front lawn. Political signs are not allowed per the Declaration.

3) Officer Reports

1. President:
   • The President’s car was vandalized (spray painted with a strip on its side). There was no other place in the neighborhood that had been spray-painted.
   • Already took the initiative to reserve the rooms for the meeting starting in January on the second Tuesday of the month.
   • Also helped out with the picnic.

2. Vice President:
   • Also attended and helped out at the community picnic. Talked to the ARC and the President about having more events such as the community picnic to bring the members of the community closer together.
   • M. Fox volunteered to be the liaison to the police department for the neighborhood watch. M. Fox is going to set a date for a meeting with homeowners interested in volunteering for the neighborhood watch.

4) Committee Reports

1. Architectural Review Committee:
   • Tree work has started. There is one tree that is a liability that was not included in the bid and needs to be removed. The cost would be $350. Motion was made, seconded, and carried to approve the expenditure to fix the tree.
   • The Emery Snow Removal proposal has been submitted. Emery will provide the board with an emergency contact number and a pager number, so that they can be contacted when the board feels like the neighborhood needs to be plowed and/or treated due to ice. The board will have two members that will decided whether or not the plow services needs to be called for the amount of ice that is on the ground. The plow service will come when there is a minimum of 3 inches of snow. It is cheaper compared to True Green. True Green costs $185 per bag of salt, while Emery costs $105 per ton of salt.
   • The problem with other bids is that snow removal is directly connected with grounds care.
   • Discussion of snow removal contract and company.
   • Motion was made, seconded, and carried to approve the Emery Snow Removal contract (unanimous).
   • Downloading of the ARC application on the website. It says that a username and password is needed, which needs to be cleared up by the Communications committee.
   • Thanked D. Fox for her participation in designing and helping with the new tot lot.
   • Mailboxes are not yet in. When they are in, there will be notification and they will be installed.
   • There is an Ad in the Washington Post about the community yard sale scheduled for 10/23.
   • The back of the new entrance signs should be stained a brick red color. Mr. Jackson offered the daycare center for the homeowner hearings that will be held on November 4^th.

2. Parking and Roads Committee:
   • A car was towed in the neighborhood.
   • Need to give the police the number of the person to contact in case some car needs to be towed. The board member that should be called to authorize towing.
   • The President called to have a car towed and the next morning the car had still not been towed.
   • proposal from Dominion Paving to resize the parking spot that is too small on Artery. It will cost $2,500. Motion to accept the dominion proposal was made, seconded, and carried to approve.
   • Second proposal is for Dominion street lighting. PRC makes motion for J.Clements to sign the contract as presented to insert the new street lighting system at the cost of $71,205.11 plus monthly maintenance is $8.63 per light per month. Motion was made, seconded, and carried to approve. Unanimous.
   • The board will work with Dominion to see where exactly they want the new lights to go.

3. Nominating and Trash:
   • This committee has had unscheduled discussions.
   • Still maintaining trash, and feel like it’s getting better.
   • M. Fox and J. Savory still doing the trash walks.
   • Still no member for open board seat

• Good shape.

• Considering canceling contract with TruGreen.
• Dominion to overlay Holly, even though there is no subbase failure. But does not need to be done this year, it can wait until next year.

• No old business.

• ARC to come to meeting next month with wish list and budget item.

Motion to Adjourn at 8:30