Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC)

1. Meeting Minutes
   • Motion was made, seconded and carried to approve the June minutes.

2. Homeowner Issues
   • None.

3. Officer Reports
   1. President
      • John advised the Board that Howell Sasser has resigned his seat on the Board.

   2. Vice President
      • No report.

   3. Secretary / Treasurer
      • No Secretary's Report
      • Treasurer's Report - the $102.14 did not need to be moved from the operating account in order to fully fund the reserve account since according to May's financial statements the reserve account is already fully funded.

4. Committee Reports
   1. Architectural Review Committee
      • ARC committee met on July 5th.
      • Ice Cream Social was held. Good turn out.
      • Approved three exterior modification applications.
      • Has the estimate from the playground equipment vendor but ARC needs to discuss further.
      • There is a loose bolt on the swing set in Tot Lot 2 that needs to be repaired ASAP.
      • Maintenance inspection walk thru needs to be done a second time.
      • M. Fox was given the mailbox catalogue.
      • M. Fox requested Ron of Service First acquire bids to remove trees from Tot Lot 2.
      • Requested that Service First have the tree removed near 11957 Artery because the trunk has cracked. Stump needs to be ground out as well.
      • M. Fox to contact Representative from Centex to discuss several open repair items that Centex needs to address.
      • ARC to contact Fairfax County to file complaint regarding boggy conditions behind homes on Holly due to excess water run off.
      • M. Fox requested Service First request a price from Shenandoah to repair and re-seed the damaged lawn area on the East side of the tennis court.
      • M. Fox and D. Savory are planning to prune some tree branches throughout the community but particularly around some street lights.

   2. Parking and Roads Committee
      • K. Doermann and Ron advised the Board that Ron has contacted Dominion VA Power twice requested they remove the five old electric meters. Dominion VA Power says they should be out by the end of the week.
      • Have received three bids to repair and mill/overlay Holly Avenue. One of the three vendors has submitted a combined proposal for both road work and fire lane staining (using sandblasting as curb prep) as well as parking space painting. K. Doermann advised the Board and Ron that she would like Ron to make every effort to get one more bid from Tibbs who the HOA has not used in the past. K. Doermann indicated that she hopes to be able to make a recommendation on Holly road work and curb staining and space painting by the August meeting.
      • The tennis court lock has been taken. Ron was asked to find a company that can weld on the identical lock in K. Doermann's possession since this is now the 4th lock that has been removed.
      • 17 parking violation warnings have been issued since May 28.

   3. Nominating and Trash Committee
      • J. Savory advised the trash contract will not be re-bid at this time.
      • J. Savory will draft a letter to send out to the community asking for residents to consider becoming board members and also to advise the residents of various projects being worked on.

   4. Communications Committee
      • Web site is up to date.
      • J. Clements indicated he would like to have someone else take over the chair position for this committee.

5. Financial Management
   • Discussed under Treasurer's Report

6. Contract Services
   • No discussion

7. Old Business
   • Letter was sent to homeowner inviting them to a Board meeting with regards to roof violation
   • Discussion of reconnecting the gazebo light and moving the flood light from the flood plain up to the tennis court/basketball court area. Cost to do both would be $4750. Board discussed and motion made, seconded and approved to reconnect the gazebo light, move the flood light and install a new electric meter up by the tennis court for these two lighting needs.
   • Service First to make arrangements to have gravel put down on the path leading over the North berm to the Government Center.

8. New Business
   • K. Doermann indicated that once a vendor is chosen to do the Holly road work she will request a price to resurface the asphalt path leading to Tot Lot 1 and possibly extend it up to the wood border.
   • Board voted and approved the addition of Zhihai Liu to the Board of Directors.

Motion made, seconded and carried to go into executive session to discuss two individual homes and ARC violations.

Board returned to regular session at 9:15 pm. No motions made.

Motion made seconded and carried to adjourn the meeting at 9.15 pm