Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC)

1. Meeting Minutes
   • Motion was made, seconded and carried to approve the May minutes as amended.

2. Homeowner Issues
   • None.

3. Officer Reports
   1. President
      • John received an invitation letter from Reese, Broom & Diaz (attorneys). Any board member can attend this information luncheon on 6/23 from 12-1

   2. Vice President
      • M. Fox indicated that he saw a man sleeping in their car on Holly Avenue and placed a call to the non-emergency police number to report it.

   3. Secretary / Treasurer
      • K. Doermann advised that the attorney was able to locate General Resolution #1 which is no longer an active resolution since it was specifically to contract with Certified Grounds Care back in 1997.
      • K. Doermann advised that in April Service First moved $2,450 from Reserves to operating to pay for the removal of the large tree on the West side of the back portion of Holly Ave but in error moved this amount twice. SF corrected the error and moved $2,450 back to the Reserve account which resulted in only needed to move $102.14 from operating to reserves to fully fund the reserve account. A motion was made, seconded and carried to instruct Service First to move $102.14 from the operating account to the reserve account in order to fully fund the reserve account.
      • K. Doermann advised the Board that in April the trash bill was over paid and that Service First would correct this over payment in May by under paying the May invoice.

4. Committee Reports
   1. Architectural Review Committee
      • ARC committee met on May 31st.
      • The Community Clean up event took place on 6/28. Neighborhood participants included: Anna and Peter Arges, Mark, Dawn and Ransom Fox, Dave, Jennifer and Zach Savory, Howie Sasser, Kevin, Marie, Nicole, Caleb and Jason Cress, John and Elaine Clements, Sheila Faalasli, Zhihai Liu, Mary Hanson, Tram Pham and Emily Castor.
      • The yard sale has been postponed until September 17.
      • The ice cream social is scheduled for 6/25.
      • ARC approved 2 exterior modification applications at the 5/31 meeting.
      • Maintenance inspection was completed by Service First on 5/18. There was a discussion about the thoroughness of the inspection and the ARC will be reviewing this.
      • A lengthy discussion took place regarding new tot lot equipment. The discussion included costs, Fairfax County Codes, vendors, and the condition of existing equipment. ARC will continue to work with potential vendor(s).

   2. Parking and Roads Committee
      • K. Doermann reviewed warnings issued during the past month. Board members were given blank warning stickers to use on violating vehicles.
      • Discussion of curb staining. K. Doermann indicated that she emailed both EPA and the Ozone Transport Commission to inquire about the use of concrete stains. Kim reviewed with the Board the alternative quotes to power wash and paint (instead of stain) all the fire lanes and parking spaces. A motion was made, seconded and carried to approve an expenditure of $14,360 to power wash and stain the fire lanes and power wash and paint the parking spaces unless the Ozone Transport Commission indicates concrete stain cannot be used. In the event the stain cannot be used, the board approved a substitute quote of $8,635 to have all the fire lanes and parking spaces power washed and re-painted.
      • K Doermann reviewed the quotes to re-connect the gazebo light and also the quote to move the flood light from the flood plain to the front tennis court/basketball court area. Since not enough money was budgeted to do either of these options, the board agreed to table this proposal until next month in order to see what happens with regards to the curb/space painting/staining project and also to see what the Holly Ave road work bids will be.
      • Kim advised the board that there is one old street light in Tot Lot 2 that needs to be removed. Also there are the 5 old electric meters and backboards that need to be removed. Ron of Service First has already contacted Dominion VA Power to come and retrieve the meters.

   3. Nominating and Trash Committee
      • J. Savory advised that a resident had been getting trash violation letters but the resident explained that the trash that was being put out was not theirs.
      • Discussion about a home on Glen Alden that continues to put trash out early on Sunday.

   4. Communications Committee
      • Service First received a letter from a company regarding paying a fee for changing the domain for the web-site. Service First paid the bill but this was a misleading piece of correspondence and Service First has requested a refund.

5. Financial Management
   • Discussed under Treasurer's Report

6. Contract Services
   • No discussion

7. Old Business
   • Mailboxes – Ron will mail the catalog to M. Fox. An alternative supplier is now being researched instead of getting the mailboxes from the US Postal Service.
   • Discussion of home that has unapproved color of shingles on the roof.
   • Discussion regarding whether amendment to the Declaration is needed with regards to trash policy.

8. New Business
   • No new business.

No executive session

Motion made seconded and carried to adjourn the meeting at 9:25 pm