Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC)

1. Meeting Minutes
   • Motion was made, seconded and carried to approve the minutes from the April meeting
   • Motion was made, seconded, and carried to approve the minutes from the February meeting. A quorum was not present to hold March's Board meeting.

2. Homeowner Issues
   • Liz Cooley has resigned from the board. The board thanked her for her time and effort spent on the board.

3. Officer Reports
   1. President
      • Fairfax County Police indicate that cars parked at the circle should be parked passenger side toward the curb and not front end or back end in parking.
      • Celebrate Fairfax is June 10th, 11th, and 12th. On Friday it is from 6 pm to midnight, on Saturday it is from 10 am to midnight and on Sunday it is from 10 am to 7 pm.
      • Discussion of Fair and parking
      • Fairfax County Department of Zoning and Planning is holding a community meeting to preserve Laurel Hill on May 14th at the Silverbrook Elementary School.

   2. Vice President
      • No report

   3. Secretary / Treasurer
      • K. Doermann, as Secretary, has been locating all resolutions. Kim indicated that the attorney needed to be contacted in order to get a copy of Resolution #1 which is missing at this point. Ron was asked to contact the attorney for this purpose.
      • K. Doermann, as Treasurer, advised that the cost to remove the lights was $550 and the board budgeted $300 for this item.
      • K. Doermann made the recommendation to the Board that the Millennium investment account be closed and the funds be moved into the CAB MMF Reserve bank account in order to simplify the books and go back to two accounts: Operating and Reserves
      • According to March's financials there is still a gap between booked and actual reserve money in the amount of $2,897.67
      • Discussion of reserve account.
      • Curb staining cannot be done because effective 1/1/05 the Ozone Transit Department enacted a law prohibiting the use of oil base or stains on curbs or asphalt. This should mean that the quote to paint the curbs should be a little less but the majority of the expense will still be to power wash the curbs prior to painting.
      • Motion was made seconded and carried to approve the closure of the Millennium account and to move that money into the reserve account.
      • Motion was made seconded and carried to approve to move $250 from operating to the reserve account for the month of May in order to reduce the gap between booked and actual reserve money.
      • Discussion of the differences between operating and reserve accounts

4. Committee Reports
   1. Architectural Review Committee
      • ARC committee met on May 5th.
      • First half of the meeting consisted of transitioning over the old ARC to the new ARC.
      • The new committee decided to stay consistent with the processes of the old committee.
      • Transition from chairman A. Arges to new chairman M. Fox.
      • The committee did decide to create a subcommittee to handle disclosures. Disclosures are done to inform the buyer of any violations on the unit. Resolving the violations is negotiated between the buyer and the seller.
      • Discussion of follow up on disclosure items.
      • Home maintenance inspection is to be done May 18th by Ron from Service First.
      • Discussion of process of both disclosures and of walk thrus.
      • Ron of SFMC will be responsible for conducting disclosure inspections, however if ARC Committee members are available they can also participate.
      • Date of Various upcoming community events:
        • Community Clean up Day: May 28th, 9 am to Noon
        • Community Yard Sale: June 4th, 7 am to 1 pm, Rain Date is June 18th. In the past an ad has been placed in the Washington Post newspaper.
        • Ice Cream Social: June 25th, 1 pm to 3 pm
        • Community Picnic: September 10th.
      • J. Clements, Chair of Communications Committee to send dates to G. Pinto to put on the website.
      • At the next ARC meeting a representative from Boscow Playground Equipment will be coming.
      • ARC has approved three exterior applications. Copies of the approved applications will be sent to the applicant and to Ron at Service First and a copy will be put in the Board packages.
      • A request was made that should the ARC receive an application that involved a new technology or new modification that has never existed in Alden Glen, that the ARC bring that application before the Board prior to approving/denying.
      • Improvement still is needed by Centex at the new storm drain near J. Clements house.

   2. Parking and Roads Committee
      • Memo was faxed to Henry’s towing identifying the board members that are permitted to call to get cars towed.
      • The Parking and Towing Resolution #13 needs to be re-distributed to all owners and renters.
      • 2 bids have been received for the Holly Avenue road repairs and overlay/milling. Both were at around $60,000. K. Doermann has requested that Service First request three more bids from selected suppliers.
      • Ron and K. Doermann met with PSE Electric Company representatives to obtain lighting quotes for the Gazebo/tennis court area.
      • K. Doermann will send Directors an email outlining the proposal so that Directors will have several weeks to consider this information prior to the June meeting.

   3. Nominating and Trash Committee
      • Still two open seats available on the board.
      • Discussion of vacancies and parking violations.

   4. Communications Committee
      • No report.

5. Financial Management
   • Discussed under Treasurer's Report

6. Contract Services
   • Motion was made, seconded, and carried to approve the renewal of the Service First contract for one year

7. Old Business
   • Discussion regarding unit with incorrect color roof shingles. Ron to check file to see if any correspondence was sent.

8. New Business
   • Threshold for dues delinquency is three quarters. K. Doermann to send a copy of this memo that was previously sent to Service First to Ron Crandell.

No executive session

Meeting adjourned at 9:05