Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC), Aaron Morton (Homeowner)

Meeting called to order at 7:30 PM.

1. Meeting Minutes
   • Motion made, seconded and carried to approve June’s minutes.
   • The motion was made, seconded and carried to approve.
   • Motion was made, seconded, and carried to approve to accept the March minutes as amended.

2. Homeowner Issues and Correspondence
   • Homeowner A. Morton came to express his concern over the corner area of the subdivision. He was concerned about the curse words written on the trees as well as the consistent loud music being heard and the amount of trash being found in the vicinity. There has been recurring activity with many guests of the tenant living at that end of the subdivision.
   • Discussion of what action may be taken against the tenants.
   • D. Lutz will talk to the tenants about the complaint.
   • Centex is building a new development behind Alden Glen and there have been complaints about the debris from the construction being thrown into the woods on Alden Glen property, and because of the floodplain all the debris is being washed down the Alden Glen drains.
   • Centex had also discussed planting shrubs to divide the property’s from one another.
   • R.Crandell will look into the agreement as well as talk to someone at Centex.

3. Officer Reports
   1. President - M. Fox
      • No Comment.

   2. Vice President
      • No Report.

   3. Secretary
      • No Report.

   4. Treasurer
      • D. Lutz has not received the $2,300 reimbursement from AAA
      • J. Jackson has not responded to the letters being sent to him, R. Crandell will send another letter.
      • No money was received from Emory Snow.

4. Committee Reports
   1. Architectural Review Committee - J. Savory
      • There are no outstanding applications.
      • ARC received two quotes for replacing the tot lot equipment, will be going with the quote from Legacy which will cost $41,885. 50% of payment will be due with signed contract for deposit, 25% will be due at the beginning of the construction and the rest will be due at completion. The new equipment will consist of two large structures (one in each tot lot), balance beams, new swings in Tot Lot 2, and a seesaw.
      • Motion was to accept Legacy’s quote of $41,885 for tot lot equipment, the motion was made, seconded, and carried to approve.
      • Volunteers will take down the old equipment.
      • They will come out 4-6 weeks after the contract has been signed, and it will take 1-2 weeks to complete.reseed.

   2. Parking and Roads Committee - D. Magnet
      • Discussion of installing an exterior community bulletin board, which would cost around $500.
      • There has been $2,000 budgeted for sign replacement of the front sign, but no other money budgeted for any other signs.
      • Discussion of buying an exterior bulletin board.
      • There is $1,200 budgeted for miscellaneous expenses.
      • Discussion of parking violations.
      • Discussion of curbs in the future.

   3. Nominating and Trash- D. Ogilvy-Lee
      • Letter is being sent out to homeowners to amend the declaration of the time trash can be put out.
      • Homeowners will have to sign to accept the amendment, and if there are not 2/3rds of the vote from the letters being sent out, then the next step is to go door to door.
      • The cover letter to change declaration of when trash can be put out will also go out to homeowners.

   4. Communications
      • Discussion of newsletter.
      • Information about the community will be compiled and will be mailed out in a newsletter.
      • Going along with the way to enforce the trash rules, D. Ogilvy-Lee came up with the idea to distribute magnets that had the soon to be new time for trash pick up on the magnet. It would cost $213 for 500 magnets.
      • Motion to allow the communications committee to have $275 in order to make the magnets that will be distributed to the community. The motion was made, seconded, and carried to approve.

5. Financial Management
   • Received financial audits and there were a higher number of delinquencies.
   • Discussion of when to take legal action on delinquencies.
   • Motion was mad that if the account was delinquent for 60 days and over (unless it is an ARC violation) then it gets sent to counsel. The motion was made seconded and carried to approve.

6. Contract Services
   • Waiting for Northern Lights contract in order to get the front sign lit.

7. Old Business
   • Tennis court holes were fixed.
   • Discussion of tennis court.
   • Letter was sent out regarding the moped that was being ridden on the common grounds.
   • Discussion of common ground.

8. New Business
   • There was a suspected rat problem in the community.
   • Triple S extermination company came out to evaluate the property and found no evidence.
   • Triple S contract consists of an initial cost of $987 for the first month. After the first month they will come out every two weeks for the cost of $300 a month.
   • Discussion of rat extermination.
   • Discussion of trash and the rat infestation.
   • The county is the only one that can enforce the use of trash cans.
   • Discussion of letting the homeowners know about the exterminators coming into the community.
   • When the letter is sent about the trash policy, it will also include information regarding the extermination of the rats on the common ground by Triple S, and if they want to do their own extermination on their grounds they will have to seek out an exterminator.
   • Motion was made to accept Triple S’s contract for the exterminations for only the initial visit. Motion was made, seconded, and carried to approve.
   • ARC discussed having a community picnic in later September early October.
   • Discussion of community picnic.
   • Motion was made to allow the ARC $350 out of the miscellaneous budget to put towards the community picnic. Motion was made, seconded, and carried to approve.

Motion to adjourn at 9:20 was made, seconded, and carried to approve.