Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC)

Meeting called to order at

1. Meeting Minutes
   • Motion was made, seconded, and carried to approve the September meeting minutes.
   • Motion was made, seconded, and carried to approve the November minutes as amended.

2. Homeowner Issues and Correspondence
   • M.Fox - A homeowner who recently put on a new roof, but had the wrong shingles, was fined by the ARC for the amount of $900. He has since changed the shingles to the ARC approved shingles. ARC is recommending that the $900 fine be waived.
   • Discussion of waiving the fee.
   • Motion was made to waive the homeowner's $900 fine. Motion was made, seconded, and carried to approve. 4 board members approving, 1 not approving.
   • R. Crandell to send homeowner a letter regarding the waived fine.

3. Officer Reports
   1. President - M. Fox
      • M.Fox has been noticing that the new tot lot has become the location of alcohol consumption. There has consistently been a number of empty beer and liquor bottles. M. Fox is recommending that the board start a neighborhood watch or a safety committee.
      • In order to have a neighborhood watch, you need 75% of the homeowners involved.
      • Discussion of neighborhood watch.

   2. Vice President - D. Magnet
      • No Report.

      • Secretary - J. Savory
        • Absent from meeting.

      • Treasurer - D. Lutz
        • The board will be getting $100 back in state taxes, and $200 back in federal taxes. Board will not see a check. It will roll over into 2007.

4. Committee Reports
   1. Architectural Review Committee - J. Savory
      • There was no committee meeting.
      • The committee currently has the same outstanding applications that have not been voted on yet.

   2. Parking and Roads Committee - D. Magnet
      • It will cost $800 to fix the streetlight that was hit by the tree. Dominion will come out and fix it and the board does not have to pay.
      • Continuing issue of certain residents double-parking their commercial vehicle in the fire lane. R. Crandell to send them a letter.
      • PSE plans on having the fronts signs (on both sides) lit up by next week.
      • Discussion of spring work - such as the sidewalks and whether to have the concrete replaced or just filled.
      • Parking - Since the no parking signs have been placed on Holly Ave. it is difficult to find parking on weekends. Speed has also increased since the signs were put up.
      • Discussion of Holly Ave. and speed bumps.
      • In order to have speed bumps put in, there has be a public hearing with VDOT.
      • Discussion of holding a public hearing with VDOT.
      • Discussion of restriction of commercial vehicles.
      • D. Magnet to call VDOT.

   3. Communications, Nominating and Trash - D. Ogilvy-Lee
      • Lettering of front signs - the total for one set, for Gold set to Acrylic, will cost $989. The board has allocated $3,000.
      • Discussion of lettering (font, color, size).
      • Motion to go ahead with Bookman, Gold, Brushed, laminated, 12 inch lettering. 2 sets at $989 per set. Motion was made, seconded, and carried to approve. Unanimously passed.
      • Discussion of trash and proxy’s.
      • Discussion of trash cans.

5. Financial Management
   • No report.

6. Contract Services
   • Shenandoah is currently in the process of cleaning up the leaves.
   • Emory Snow Removal contract is complete; they will come out to clean up the snow when it accumulates to two inches or more.

7. Old Business
   • No report.

8. New Business
   • No report.

No Executive Session.

Motion to adjourn at 8:35 pm, motion was made, seconded, and carried to approve.