Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC), Denise Lutz

1. Meeting Minutes
   • Motion was made, seconded and carried to approve January's minutes.

2. Homeowner Issues
   • Denise Lutz- a neighbor of hers received a hand written letter on her visitor’s car that was parked in the visitor’s parking spot. The visitor received an impolite handwritten letter.
   • If a is continually parked on a daily basis in the visitors spot it creates a problem for the other homeowners.
   • Discussion of visitor parking.

3. Officer Reports
   1. President - J. Clements
      • A wind storm occurred a few weeks ago, and some tree branches had fallen, and the homeowners assisted in the clean up.
      • Free snow plowing day with Emery Snow Removal was the same as the day of the big storm (2/12).
      • The board saved up to $2000 because of the lottery.

   2. Vice President - M. Fox
      • Absent

   3. Secretary / Treasurer - K. Doermann
      • Absent

4. Committee Reports
   1. Architectural Review Committee - E. Clements
      • ARC will be making recommendation to the Board to add new paint colors to the approved color list.
      • "Spring is Here" letter will be distributed and also the letter asking for self-nominated candidates to run for board seats.
      • Another tree is down in Tot Lot 1.
      • Two houses in the neighborhood have been sold.

   2. Parking and Roads Committee - K. Doermann
      • Absent

   3. Nominating and Trash Committee - J. Savory
      • Discussion of trash companies

   4. Communications Committee
      • Change of trash days has not been adjusted on the website, G. Pinto will be informed to change the trash days.

5. Financial Management
   • Plowing service did an excellent job.
   • The board is happy with all the services.
   • The board is getting along nicely as far as management is concerned.
   • Discussion of Daycare
     • Which organization will be responsible for the payment of the sign lighting.
     • Payment to Alden Glen for snow removal that has been done in the past.

6. Contract Services
   • No report.

7. Old Business
   • The gray mailbox is the prototype that has been damaged.
   • It needs to be replaced with the black mailbox and this will be discussed with meeting between ARC, Service First and Centex.

8. New Business
   • Change of trash service.
   • Cost of all contract services are going up.
   • Along with the cost of services going up, the dues will also have to be increased.
   • Homeowners are required to have 30 days notice when dues go up.
   • Discussion of budget and dues increase.
   • Motion was made, seconded, and carried to approve the dues increase from $210 to $225 per quarter.
   • Motion was made, seconded, and carried to approve the new budget for the fiscal year as presented.
   • Letter for self-nomination for director seats for the Annual Meeting ballot will be mailed to all homeowners along with the notice of the dues increase.
   • Annual meeting will be held on April. 11th.
   • Discussion of elections.

Motion to adjourn at 8:20 was made, seconded, and carried to approve