Meetings >> Board Minutes

Others Present: Ron Crandell – Service First, Catherine Ho – Homeowner

1. Meeting Minutes
   • Motion made, seconded and carried to approve May’s minutes.

2. Homeowner Issues
   • Catherine Ho discussed some homeowner concerns with the Board.

3. Officer Reports
   1. President - M. Fox
      • None

   2. Vice President
      • Jennifer Savory resigned as Vice President. David Magnet was appointed Vice President

   3. Secretary
      • Denise Lutz resigned as secretary. Jennifer Savory was appointed Secretary.

   4. Treasurer
      • Denise Lutz was appointed Treasurer.

4. Committee Reports
   1. Architectural Review Committee - J. Savory
      • J. Savory was appointed chair of the ARC.

   2. Parking and Roads Committee - D. Magnet
      • D. Magnet was appointed chair of the PRC.
      • K. Doermann got bid from PSE to connect light on west side of Alden Glen entrance and removal of five old meter stands and two old streetlights. Budgeted $2500, bid came in at $4690. PRC will discuss getting new quote.

   3. Nominating - D. Ogilvy-Lee
      • D. Ogilvy-Lee was appointed chair of the Nominating Committee (including the Trash and Communications subcommittees)

5. Financial Management
   • No report. Report will be forwarded to Board.

6. Contract Services
   • Shenandoah reports in meeting packet.
   • R. Crandell says property looks good.
   • M. Hansen noted the tree by her house which remains unmulched.
   • ARC will discuss this mulching with Shenandoah.
   • Still hole in front of D. Ogilvy-Lee’s house from where tree fell in storm.

7. Old Business
   • Discussion of crepe myrtles. Z. Liu will purchase the seven trees & seven bags of mulch.

8. New Business
   • Discussion of Resolution on satellite dish – and new resolution which is in compliance with the FCC regulations included in packet. Motion made by Z Liu to approve new resolution. Motion seconded by D. Magnet. Resolution passed. Board signed off on new resolution.
   • Discussion of number of emails between board members. M. Fox requested not using email to discuss board matters other than trash and parking violations. These violators will be emailed to the appropriate committee chair, who will then forward to Ron.
   • Tot Lots: E. Clements made contact with Legacy and made a motion to use Legacy as our Tot Lot vendor. Board decided to commit to using Legacy provided they have the equipment we want at a price not to exceed the $35,000.00 budgeted for the Tot Lots.
   • Basketball and tennis courts: discussion to install permanent benches. Legacy can provide the benches while replacing Tot Lot equipment. ARC will discuss options. M. Fox discussed trash problem and courts and has spoken with children about cleaning up after themselves. Both M. Fox and Z. Liu have cleaned up around courts.
   • Flier will be made up and delivered to all homeowners regarding trash issue at courts.
   • D. Lutz motion to install permanent trash can at courts. D. Ogilvy-Lee will get quote for installing a trash can.
   • M. Fox discussed having Service First retain all hard copies of Board/Committee records.
   • R. Crandell’s bid to fix tennis court came in at $462.
   • M. Fox discussed possibility of adopting rule/regulation to keep mopeds off Alden Glen roads. Discussion will resume at July’s meeting, if documents do not conflict, and majority of Board vote for it.
   • Trash: discussion to amend time which trash may be placed out night before trash day. D. Lutz made a motion to propose changing the Declaration to read that trash may be placed out no earlier than 7pm on the night before trash day. D. Magnet seconded motion. R. Crandell will draw up proxies and deliver to D. Ogilvy-Lee. D.Ogilvy-Lee will enlist help from other Board members to distribute proxies.

Motion to adjourn at 9:45pm was made, seconded, and carried to approve.