Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC), Denise Lutz

1. Meeting Minutes
   • Motion was made, seconded and carried to approve February's minutes.

2. Homeowner Issues
   • Need to keep eye on basketball playing late at night – will put up a sign if need be.
   • Continued concerns about the swamp conditions in flood plain. Ron to contact County and see if someone can attend a Board Meeting.

3. Officer Reports
   1. President - J. Clements
      • The new bus/transit facility is under construction on West Ox.

   2. Vice President - M. Fox
      • Absent

   3. Secretary/Treasurer - K. Doermann
      • Secretary – reviewed March calendar items
      • Treasurer – finances look good – need clarification on which trash company will be paid for January service. Ron says AAA will be paid but only after deduction of overpayment of $2,238.

4. Committee Reports
   1. Architectural Review Committee - E. Clements
      • Spring letter documents have been sent to Ron for distiburion.
      • Have three projects we need volunteers to handle: bench project – John Clements volunteered, Crepe Myrtle project – Zhihai volunteered, clean up 9 piles of tree grinding – Dave Savory volunteered and scheduled for March 25th saving HOA $1,260.
      • New exterior application form has been approved and emailed to Grant to put on website.
      • Have on site meeting with Little Tikes and no date yet for on site meeting for second playground equipment supplier.
      • Must schedule Centex meeting – very important regarding repairs to asphalt path that the elementary school children will use to get to new school, flood plain concerns, mail box replacement, clean up of easement area.

   2. Parking and Roads Committee - K. Doermann
      • One street light was repaired (light out), front sign East side light repaired, flood light at basketball/tennis court repaired.
      • Kim requested written quote from PSE to install West side sign light. Also spoke with PSE about removal of meter stands and two old street lights. Need to make sure old meter stands have been disconnected from transformers. Kim left message for Lecia Williams at Dominion Virginia Power regarding this.

   3. Nominating and Trash
      • Discussion of trash. Motion made, seconded and carried to send out a reminder flyer regarding trash rule.
      • Annual package to be mailed in the next week or so. No homeowners indicated any interest in running for a Director position.

   4. Communications
      • Updates have been made to the website.

5. Financial Management
   • See Treasurer's report.

6. Contract Services
   • Motion made, seconded and carrier to renew one year contract with Service First with a cost increase equal to CPI index.
   • Money was budgeted to go under legal retainer. Board decided not to engage at this time but wait until after Annual Meeting and Officer elections before making final decision.

7. Old Business
   • Daycare response regarding contract. Ron to send letter advising that Board does not agree with Mr. Jackson's position and would like to discuss further.

8. New Business
   • One vacant board seat at this time. This seat will expire in April. Denise Lutz indicated she would like to fill this seat for one month. Motion made, seconded and approved.

Motion to adjourn to executive session at 8:50 to discuss delinquent accounts.

Return to regular session at 9:25 and motion made, seconded and carried to approve votes taken in executive session regarding two delinquent accounts.