Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC)

1. Meeting Minutes
   • Motion was made, seconded, and carried to approve the September meeting minutes.
   • Motion was made, seconded, and carried to approve the October minutes as amended.

2. Homeowner Issues and Correspondence
   • No homeowner issues or correspondence.

3. Officer Reports
   1. President - M. Fox
      • Absent from meeting

   2. Vice President - D. Magnet
      • No Report.

   3. Secretary - J. Savory
      • No Report.

   4. Treasurer - D. Lutz
      • The board allotted a lot of money for snow removal.
      • The retained money section contains $22,228.
      • Because of all the legal letters regarding delinquencies and council, legal fees are going up.
      • It has been suggested that next year the board allot more money for legal fees.

4. Committee Reports
   1. Architectural Review Committee - J. Savory
      • One application has been approved.
      • There are no applications as of now.
      • Tot Lots have been completed and paid for, as well as the cost of the seesaw being deducted from the cost.
      • Anything regarding walk thru’s must be forwarded to R. Crandell and will be dealt with through R. Crandell and SFMC.
      • If homeowners have made changes to their homes that have not been approved, they will receive a maintenance letter.
      • Discussion of homeowners not putting applications in for approval.
      • Applications must be filled out if the homeowner is changing a color or adding another color.
      • Discussion of tot lot use.
      • There has been disruptive behavior by older kids in the neighborhood in the tot lots.
      • The board can not put up age appropriate signs, because you are not allowed to limit the use of common area properties.
      • Discussion of letter to parents.
      • Discussion of sending out a general letter that will discuss the new equipment, as well as that profanity and vandalism (if proven) has been preventing young children from playing on the new equipment.
      • Police recommendation is to talk to the parents in the neighborhood.

   2. Parking and Roads Committee - D. Magnet
      • The light on the front sign’s bulb is okay, but the light fixture is not secured properly. The fixture needs to be installed in an exterior box.
      • The board discussed the procedure of having speed bumps put in the area. In order for speed bumps to be installed there needs to be a public hearing with the Board of Supervisors.
      • The signs stating no parking on this side of the road were put up by VDOT Springfield.
      • Send letter out to homeowners about how VDOT put up the no parking signs.
      • Letters for front sign- D.Lutz brought sample lettering for front sign.
      • The letters can be brass, aluminum, or acrylic.
      • Discussion of what kind of letters/colors the letters for the front sign should be.
      • Send email to D.Lutz about what different types of letters each board member likes.

   3. Communications, Nominating and Trash - D. Ogilvy-Lee
      • No Report.

5. Financial Management
   • No Report.

6. Contract Services
   • The board has renewed the Shenandoah contract through 2009.
   • Crandell to forward the contract to ARC.

7. Old Business
   • PSE to do the lighting on the west side sign. It will be another 2-3 weeks before R. Crandell will get out there to go over specifics with PSE.
   • Discussion of meeting with other nearby Homeowners Associations to discuss the coming and going of neighborhood kids from neighborhood to neighborhood. Must first find out who their management company is.
   • Triple S has controlled the rodent issues.
   • D. Savory is still cleaning out the grate/flood plain.
   • Discussion of what can be done about the build up.
   • The board needs to call Public Works in order to have the backed up grate/flood plain taken care of.

8. New Business
   • D. Lutz is working with the Fairfax County Health Department concerning disaster preparedness for neighborhoods.
   • The health department would like to have meeting with area Homeowner Associations.

An executive session was held to discuss delinquent accounts.

Motion to adjourn at 8:20 pm, motion was made, seconded, and carried to approve.