Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC)

Meeting called to order at 7:33 PM.

1. Meeting Minutes
   • K. Doermann and E. Clements noticed there are many errors in the September minutes. M. Fox suggested sending the corrections to J. Savory. The updated minutes will be reviewed and approved in next board meeting.

2. Homeowner Issues and Correspondence
   • No report.

3. Officer Reports
   1. President - M. Fox
      • No report.

   2. Vice President - D. Magnet
      • No report.

   3. Secretary - J. Savory
      • Absent

   4. Treasurer - D. Lutz
      • The board approved that any delinquency due beyond 60 days should go to legal process. The report from the attorney’s office showed that legal fee $220.50 for each occurrence. The association will have to pay the legal fees before getting refunded. K. Doermann pointed out the board could spend more than $2000 without knowing when the Board will be refunded, and it could impact the budget. D. Magnet and M. Fox said and these cases will go to legal process eventually, and it is necessary for the association to go to legal process to get the dues.

4. Committee Reports
   1. Architectural Review Committee - J. Savory
      • M. Fox did ARC report on behalf of J. Savory.
      • The tot lot contractors have arrived and dropped the equipment. They have started working on Tot Lot 2. D. Magnet, M. Fox and Matt Wells helped with the work. David Savory will help on Wednesday. D Lutz volunteered to lend the use of her hose.
      • Mulch for tot lots will arrive on Friday. The committee will rent a “front loader” at the cost of $200 for a day or two to work on the mulch.
      • The tot lot contractors said it is possible that some equipment won’t fit well in tot lot 2. M. Fox asked them to do their best and trusted them as professionals.
      • M. Fox pointed out that everyone is welcome to help out with the tot lots, but J. Savory should be the point of contact for the tot lot work. Decision should come through her and made by the board.
      • J. Savory received no proposals for the trees. R. Crandell had the proposals and M. Fox will pass them to J. Savory.
      • R. Crandell said walk through is done and letters went out to home owners on September 29. There are about 90 homes cited in the report.
      • M. Fox got clarification that he could re-submit application for deck work.
      • K. Doermann brought up that some home owners stained fence which is a violation and should be addressed in a timely manner. M. Fox and D. Magnet suggested her taking notes with addresses and either email to J. Savory or bring them to board meeting. Service First can then send notice letters.

   2. Parking and Roads Committee - D. Magnet
      • D. Magnet is looking into replacing the faded signs.
      • PSE proposal for the west side light came in as $5000, instead of the $4500 voted and approved by the board in previous meeting. K. Doermann noticed that it is over the $3000 budget and did not cover removing the two lights in tot lots. K. Doermann suggested adding the removal of tot lots lights in the proposal and specified that all work should be done within 30 days, i.e. before December 10. It was decided to give Service First the bargain power to offer PSE up to $200 more for the removal of tot lot lights. Motion was made, seconded, and carried to approve.
      • D. Lutz contacted the web sign company. The work can be done at the cost of $600 to $700 within two weeks. The board asked her to bring three samples to the next board meeting.

   3. Communications, Nominating and Trash - D. Ogilvy-Lee
      • Trash committee is still working on the trash proxy.
      • The board reviewed the report from Triple S. The sewer bait blocks were eaten. The board decided to ask Triple S to continue baiting and review the results to determine the appropriate further action.

5. Financial Management
   • No report.

6. Contract Services
   • No report.

7. Old Business
   • K. Doermann brought several articles for the newsletter. She will send them to D. Ogilvy-Lee to publish on the association’s web site.

8. New Business
   • No report.

Motion to adjourn at 8:45PM was made, seconded, and carried to approve.