Meetings >> Board Minutes

Others Present: Ron Crandell (SFMC)

Meeting called to order at 7:30 PM.

1. Meeting Minutes
   • Correction needs to be made to the letter that was sent to 4404 Holly. The correction is that the storm door not the front door, needs to be changed.
   • Clarification of last months minutes, federal and state taxes will be rolled over to 2007, no actual check will be received.
   • Correction to the December minutes; Reinstating a neighborhood watch is incorrect. Change reinstate to start.
   • Motion to approve the December minutes was made, seconded, and carried to approve.

2. Homeowner Issues and Correspondence
   • J.Savory- The floodplain continues to accumulate buildup and thus prevents drainage. Is it possible for Shenandoah to come out and clean it out.
   • Instead of Shenandoah, the county’s Storm Water Management has come out previously to deal with the same issue; they can come out two times a year with no charge
   • R. Crandell to call Storm Water Management
   • Discussion of cleaning up the path between the neighborhood and the community. Usually done during the community clean up that occurs in the spring.

3. Officer Reports
   1. President - M. Fox
      • No report.

   2. Vice President - D. Magnet
      • No report.

   3. Secretary - J. Savory
      • G.Pinto to put up amended minutes from September on the webpage.

   4. Treasurer - D. Lutz
      • Absent from Meeting

4. Committee Reports
   1. Architectural Review Committee - J. Savory
      • There was no committee meeting.
      • There are no new applications.
      • Planning to add exterior colors at the next meeting.

   2. Parking and Roads Committee - D. Magnet
      • Discussion of new lights.
      • Police came by and ticketed some cars during the holidays.
      • Motorcycles and cars may not share the same parking space. Only one vehicle per space.
      • There was a problem of commercial vehicles parking in the fire lane, currently not an issue.
      • Waiting for response from VDOT regarding the public hearing on speed bumps.

   3. Communications, Nominating and Trash - D. Ogilvy-Lee
      • Lettering of front signs- at the last meeting got the ok for the lettering at $989 per set. Miscommunication that that included installation
      • Total for both sets are $1979 plus $400 for installation and $118 for tax.
      • Total for both sets including installation comes to $2,498.06.
      • Signed with the company for the go ahead at the new price.
      • Unsure of when the lettering will be put up.
      • There are a few homes that consistently leave their trash bins out.
      • Letter to be sent out to those homes that leave their bins out all week.
      • Discussion of other homeowners that do not abide by the trash rules.

5. Financial Management
   • Discussion of reserves and operating account.
   • Discrepancy between reserves and operating. R. Crandell to look into it.

6. Contract Services
   • Triple S report on where the sewer blocks were eaten to be given to R. Crandell.
   • Triple S to continue to look at the community at the cost of $387 per month.
   • Discussion of stopping Triple S service.
   • Discussion of locating where the two out of thirteen baits were eaten.
   • R. Crandell to find out if there is a way to stop Triple S service and reinstate it if needed without paying the initial $900 fee.

7. Old Business
   • Violation letters were sent out.

8. New Business
   • K. Doermann to track the selling of homes in Alden Glen and its’ neighboring communities, in terms of prices.
   • Discussion of neighboring communities.
   • Discussion of sale prices.
   • Discussion of the previous topic of starting a neighborhood watch.
   • Discussion of establishing a neighborhood watch committee.
   • R. Crandell to talk to lawyer about a neighborhood watch, if she says it’s a good idea the board will go ahead with the committee.
   • Discussion of inviting lawyer for free consult meeting.
   • Discussion of flyer to inform the community of the new neighborhood watch committee.
   • Discussion of budget.
   • K. Doermann to establish budget for the new fiscal year. Committee chairs are to send a wish list to K. Doermann about what they would like money set aside for in the new fiscal year.
   • Things from last years budget do not carry over unless that item is added again.
   • Motion was made to adjourn to Executive Session. Motion was made, seconded, and carried to approve.

Adjourn to Executive Session at 8:30 PM

Return to regular meeting at 8:55 PM. Motion that the board not waive the legal fees of the homeowner discussed in Executive Session. Motion was made, seconded, and carried to approve.

Motion to adjourn at 9:00 PM, motion was made, seconded, and carried to approve.